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Posted on: 21 Apr 2020

The DFAMAT AGM

Notice of Annual General Meeting (AGM) Requests for Attendance via the Remote Access link can be requested via Email: company.secretary@dfamat.com For the purpose of members considering the following business: Item: Item for discussion: Resolution: 1. Receive and consider the audited accounts None required 2. Appoint auditors for the next financial year Ordinary resolution No.1 3. Appointment and retirement of members and trustees Ordinary resolution No.2   If any stakeholder has a question they would like members to respond to at the AGM, please submit these via email to the Company Secretary at least five working days prior to the meeting. Ms R Tolhurst Company Secretary On behalf of the board of trustees of The Dover Federation for the Arts Multi Academy Trust. Company.secretary@dfamat.com Notes: Any member entitled to attend and vote at the AGM is entitled to appoint a proxy to attend the meeting and vote on their behalf. The proxy may be a non-member of the academy trust. An instrument appointing a proxy must be given in writing and submitted to the Company Secretary via the email address above no later than 48 hours before the commencement of the meeting.An instrument for appointing a proxy is attached at the end of this notice. Article 29 of the academy trust’s articles of association gives provision for votes at the AGM to be made by a show of hands, with each eligible member or their proxy being entitled to one vote. Pursuant to article 29 of the academy trust’s articles of association, a poll may be demanded following a show of hands by: The chair of the AGM. At least two members of the meeting who are eligible to vote at the meeting. By a member or members representing not less than one-tenth of the total voting rights of all the members having the right to vote at the meeting. The demand for a poll may be withdrawn, with the consent of the chair of the AGM, prior to the poll being taken. If the demand for a poll is withdrawn, the show of hands made prior to the poll being demanded will remain valid and final. The quorum for the AGM is two members. If the quorum is not met within half an hour of the published start of the meeting or quorum ceases during the meeting, the meeting shall be adjourned. The adjourned meeting will be re-scheduled for the same day in the following week, at the same time and place unless otherwise directed by the board of trustees. Instrument to appoint a proxy for the annual general meeting (AGM) of The Dover Federation for the Arts Multi Academy Trust to be held on 6 May 2020 at 1400 remotely via Microsoft Teams. (Please refer to the Governance Emergency Business Continuity Plan.) Pursuant to article 40 of the articles of association of The Dover Federation for the Arts Multi Academy Trust, any member entitled to attend and vote at the members’ AGM is entitled to appoint a proxy to attend the meeting and vote on their behalf. The appointed proxy may be a non-member of the academy trust. This instrument appointing a proxy must be submitted via email to the Company Secretary no later than 48 hours prior to the commencement of the meeting. I/we, name/s of name of organisation, being a member/s of the above named academy trust, hereby appoint name of appointed proxy of name of organisation or, in their absence, name of appointed proxy of name of organisation as my/our proxy to attend, speak and vote in my/our name/s and on my/our behalf at the AGM of the academy trust to be held on 6 May 2020, and at any adjournment thereof. This form is to be used in respect of the resolutions mentioned above and as follows: Resolution No. 1 [insert proxy vote by indicating ‘for’ or ‘against’] Resolution No. 2 [insert proxy vote by indicating ‘for’ or ‘against’] Unless otherwise instructed, the proxy may vote as they think fit or abstain from voting.   Signed: Date: Please return via email: company.secretary@dfamat.com Written by Company Secretary